| The Cornwall Area of the Military Vehicle Trust Constitution |
 |
| |
 |
| |
 |
| |
 |
OFFICERS AND ORGANISATION
4a The officers of the area shall be elected at the Annual General Meeting (AGM - see section 5b) and shall stand for a period of one year.
4b Officers of the area shall include an Area Secretary who shall be the area Delegate at National Meetings of the Military Vehicle Trust
unless otherwise decided at the preceding AGM (in which case, an Area Delegate shall be elected at the same AGM). In addition to an
Area Secretary, other officers of the area shall include a Treasurer (who must be solvent and not disbarred from office under the
companies Act 1985), a Minute Secretary and any other office as may be decided by the membership to be beneficial to the organisation
of the area.
4c Officers of the area shall be elected by the members present at the AGM. Any member who has attained the age of 18 years at the date
of the AGM shall be entitled to vote unless excluded under section 3c or section 4g of this Constitution. Members may vote once for as
many candidates as there may be vacancies. No member shall be entitled to vote more than once for any candidate, except that :-
4a The officers of the area shall be elected at the Annual General Meeting (AGM - see section 5b) and shall stand for a period of one year.
4b Officers of the area shall include an Area Secretary who shall be the area Delegate at National Meetings of the Military Vehicle Trust
unless otherwise decided at the preceding AGM (in which case, an Area Delegate shall be elected at the same AGM). In addition to an
Area Secretary, other officers of the area shall include a Treasurer (who must be solvent and not disbarred from office under the
companies Act 1985), a Minute Secretary and any other office as may be decided by the membership to be beneficial to the organisation
of the area.
4c Officers of the area shall be elected by the members present at the AGM. Any member who has attained the age of 18 years at the date
of the AGM shall be entitled to vote unless excluded under section 3c or section 4g of this Constitution. Members may vote once for as
many candidates as there may be vacancies. No member shall be entitled to vote more than once for any candidate, except that :-
(a) if there should be a tie in respect of a vote for the incoming Area Secetary, the outgoing Area Secetary shall either rehold the vote
or have an additional vote at his/her discretion.
(b) if there should be a tie in respect of a vote for any post or position of committee member subsequent to the election or re-election
of the Area Secetary, the Area Secetary shall have an additional casting vote.
or have an additional vote at his/her discretion.
(b) if there should be a tie in respect of a vote for any post or position of committee member subsequent to the election or re-election
of the Area Secetary, the Area Secetary shall have an additional casting vote.
4d No officer of an area shall hold office for more than one year without standing for re-election.
4e No member shall be nominated for election without that member first indicating willingness to stand for such office.
4f No member shall be nominated for election to, nor hold , any office of the area if they should belong to, or affiliate themselves with any
other Military Vehicle Trust area.
4g Members of the Military Vehicle Trust who choose to affiliate themselves with any area or clubs other than the Cornwall Area of the
Military Vehicle Trust may attend meeting of the area but will not be eligible to vote on area business.
4h If any Committee Member shall absent themselves from three consecutive monthly meetings, he/she shall be deemed to have resigned
from the said Committee post unless the members present during the third period of absence by said Committee Member shall decide by
ballot to the contrary. The said person having resigned by means of absence shall be barred from holding office within the area for a
period of twelve calender months.
4i Following an officer of the area resigning, or otherwise vacating, his or her post, an election to fill the vacant position shall be held at the
earliest possible meeting following the event, and not more than two meetings after any such vacancy being notified to the membership.
Any such officer having been elected other than as the result of election at an AGM, or taking up post as the result of resignation of a
previous holder, or as the result of a new post or office being created, shall not hold such office beyond the AGM following his/her
election without standing for re-election.
4j Each and every officer of the area shall give a report with regards to their special responsibility / responsibilities to the membership at
the AGM and at any other meeting as may be required by any member present at any monthly area meeting.
4e No member shall be nominated for election without that member first indicating willingness to stand for such office.
4f No member shall be nominated for election to, nor hold , any office of the area if they should belong to, or affiliate themselves with any
other Military Vehicle Trust area.
4g Members of the Military Vehicle Trust who choose to affiliate themselves with any area or clubs other than the Cornwall Area of the
Military Vehicle Trust may attend meeting of the area but will not be eligible to vote on area business.
4h If any Committee Member shall absent themselves from three consecutive monthly meetings, he/she shall be deemed to have resigned
from the said Committee post unless the members present during the third period of absence by said Committee Member shall decide by
ballot to the contrary. The said person having resigned by means of absence shall be barred from holding office within the area for a
period of twelve calender months.
4i Following an officer of the area resigning, or otherwise vacating, his or her post, an election to fill the vacant position shall be held at the
earliest possible meeting following the event, and not more than two meetings after any such vacancy being notified to the membership.
Any such officer having been elected other than as the result of election at an AGM, or taking up post as the result of resignation of a
previous holder, or as the result of a new post or office being created, shall not hold such office beyond the AGM following his/her
election without standing for re-election.
4j Each and every officer of the area shall give a report with regards to their special responsibility / responsibilities to the membership at
the AGM and at any other meeting as may be required by any member present at any monthly area meeting.
MEETINGS
5a Regular meetings will be held within the County of Cormwall.
5b An AGM shall be held on the Third Wednesday in November each year.
5c An AGM may be postponed for no more than one month if it is the wish of not less than fifty percent of the membership present and
voting at the September meeting.
5d Regular meeting shall be held at The Blue Anchor, Fraddon, unless otherwise decided by not less than fifty percent of the membership
present and voting at the AGM. A meeting may be held at other venues on an occasional basis for the purpose of shows or trips etc
if decided by not less than fifty percent of the membership present and voting at a previous meeting.
5e Meetings shall be held starting at 8.00pm on the third Wednesday of each month unless decided otherwise by not less than fifty percent
of the membership present and voting at the AGM.
5f A record of the proceedings of all area meetings shall be taken by the Minute Secretary or his/her nominated deputy, and presented at
the following area meeting for approval as a true record of the proceeding and decisions taken.
5a Regular meetings will be held within the County of Cormwall.
5b An AGM shall be held on the Third Wednesday in November each year.
5c An AGM may be postponed for no more than one month if it is the wish of not less than fifty percent of the membership present and
voting at the September meeting.
5d Regular meeting shall be held at The Blue Anchor, Fraddon, unless otherwise decided by not less than fifty percent of the membership
present and voting at the AGM. A meeting may be held at other venues on an occasional basis for the purpose of shows or trips etc
if decided by not less than fifty percent of the membership present and voting at a previous meeting.
5e Meetings shall be held starting at 8.00pm on the third Wednesday of each month unless decided otherwise by not less than fifty percent
of the membership present and voting at the AGM.
5f A record of the proceedings of all area meetings shall be taken by the Minute Secretary or his/her nominated deputy, and presented at
the following area meeting for approval as a true record of the proceeding and decisions taken.
